Transport cash reconciliation
Cash reconciliation for transport companies
Rydmate records every fare and ticket at the moment it is sold, against the staff member, shift, vehicle and route. At the end of the day, what was sold is set against what was handed in, method by method, so gaps show up the same day rather than at the end of the month.
The problem
What goes wrong without it
The day's money does not add up
Sales, cash and POS slips are counted separately, and the difference is explained away rather than found.
Nobody can say who collected what
Without a record at the moment of sale, a shortfall cannot be traced to a shift, a vehicle or a person.
Records that can be changed
When a sale can be edited after the fact, the record stops being evidence.
How Rydmate handles it
What you get
Every sale attributed
Each fare and ticket is recorded against the staff member, shift, vehicle and route that produced it.
Method by method
Cash, POS, transfer and online are counted separately, and the business can switch off any method it does not allow.
Fares fixed in the office
Staff cannot change the price at the counter, so the amount recorded is the amount due.
Online payments verified
An online payment counts only when your payment provider confirms it, not when someone says it went through.
History that stays
Corrections are added as new records with who made them, never by rewriting the original.
Questions
Transport cash reconciliation: what operators ask
- Can drivers change what was recorded?
- No. Drivers record how a passenger paid; the amount comes from your fare settings, and drivers cannot change settlement or approve their own counts.
- Does Rydmate hold the money?
- No. Electronic payments go to your own account. Rydmate records and verifies them and never holds your funds.
- Can we see which shift was short?
- Yes. Each shift closes with sales against collections by method, so a shortfall shows the shift, person and vehicle it belongs to.
See the money, the movement and the proof in one place
Bring one route and one vehicle to a live demo. We sell a ticket, print the receipt and show the sale on the owner's dashboard, then recommend the plan that fits.